We provide a wide range of services

Property Management

Medallion Capital Group provides comprehensive property management services for all your real estate investments. Whether you are a homeowner with a rental property, or you are on the Board of Directors for your condominium corporation, you can trust our professional staff to take care of everything related to your real estate asset.

Some of our many value added services are:

Rental Properties

Evaluate the property and prepare it to be rented

  • Gather data on rental rates in the area, prepare a detailed market analysis, and provide a rental value estimate
  • Conduct an initial inspection and provide the client with a detailed report of our findings
  • Make recommendations on how to maximize the rental rate
  • Prepare the property for rent – complete or coordinate cleaning, painting, and necessary minor repairs

Market the property

  • Create unique advertisements tailored to the neighbourhood and local demographic
  • Schedule viewings of the property and walkthrough potential tenants
  • Provide prospects with a customized online rental application

Tenant screening and selection

  • Perform credit and reference checks and contact previous or current Landlord
  • Verify employment and income
  • Evaluate potential tenant based on pre-defined criteria
  • Select only qualified tenants who are an excellent fit for the property

Tenant move-in and move-out coordination

  • Create a lease compliant with new Ontario regulations
  • Review lease with tenant, get lease signed, and collect first and last month’s rent by guaranteed funds
  • Conduct a move-in inspection and have tenant sign to acknowledge the condition of the property/unit
  • Inspect unit and have tenant sign-off on move-out day
  • Clean unit and perform any needed repairs or upgrades
  • Re-key locks (if needed)

Rent collection

  • Provide tenants with multiple payment options, including online payments and Pre-Authorized Debit (PAD)
  • Make all reasonable efforts to collect the rent
  • Issue rental statements and make collection calls when necessary

Evictions & legal actions

  • Issue all LTB (Landlord and Tenant Board) forms and notices, if required
  • Advise the owner in the event of a legal dispute
  • Coordinate LTB representation
  • Coordinate and arrange for Sheriff’s office to retake lawful possession of the unit


  • Perform periodic inspections of the exterior of the property (condominiums excluded)
  • Conduct semi-annual interior inspections, checking smoke alarm batteries and replacing furnace filters as necessary

Reporting and financial management

  • Provide clients with an online “Owner’s Portal” where they can view account information, access financial reports, view property activity, submit requests, and communicate with our staff
  • Make payments on behalf of owners – insurance premiums, property taxes and utilities (while vacant or in a net free lease)
  • Bank reconciliation
  • Maintain historical records (paid invoices, leases, inspection reports, etc.)
  • Payroll administration (where applicable)
  • Recommend and implement plans to maximize finance/sale potential

Maintenance, repairs, and renovations

  • Provide tenants with access to 24/7 emergency telephone line
  • Respond to all tenant maintenance requests and manage necessary maintenance and repairs
  • Manage the maintenance of the exterior of the property, including summer/winter maintenance and the removal of trash and debris
  • Provide industry leading 24/7 customer service

Non-Resident Tax Services

If you own a rental property in Canada and are deemed a non-resident by the CRA, you are required to pay withholding tax on your rental income. This can be a complicated process, but we make things easy for you by completing the following items, as required:

  • NR6
  • Monthly Remittances
  • NR4
  • Section 216 Income Tax Return

Additional services for apartment buildings

  • Create annual operating budgets, capital repair budgets, and conduct cash-flow forecasts
  • Design and implement customized preventative maintenance programs and initiatives
  • Manage, hire and train new and existing staff to align them with company goals and objectives
  • Design and implement life safety and emergency procedures

Manage, hire, and train new and existing staff to align them with client’s goals and objectives

Condominium Corporations

Manage common elements

  • Oversee building systems operations and general maintenance and repairs
  • Implement preventative maintenance program
  • Prioritize and schedule capital repairs
  • Contract for services (landscaping, snow removal, security, garbage/recycling, etc.)
  • Regular property visits (if there is no on-site management office)
  • Procure insurance and supervise claims
  • By-law and parking enforcement

Manage corporate funds

  • Comprehensive financial reporting
  • Prepare annual budget for board approval
  • Maintain separate reserve fund for capital repairs of the common elements
  • Prepare annual reserve fund budget for board approval
  • Arrange for a reserve fund study as required
  • Disbursements
  • Provide access to books and records

Condominium Authority of Ontario (CAO)

  • Advise the board of directors regarding compliance with CAO regulations, including board of director training requirements
  • Pay annual CAO assessment fees on behalf of the condominium corporation
  • Submit annual CAO “Condo Returns” and “Notice of Change”
  • Register corporations not yet registered

Additional services

  • Provide unitholders and board members with an online “Owner’s Portal” where they can view account information, access financial reports, view property activity, submit requests, and communicate with our staff
  • Prepare and execute status certificates
  • Meet with the Board of Directors regularly
  • Schedule and arrange facilities for meetings of the owners

Offer individual unit owners a preferred rate for rental property management

Property Development

Do you have a site you are looking to develop or redevelop?

Let our team of skilled and qualified profressionals take you through the project from start to finish. We offer a complete spectrum of real estate development and project management services, including:

  • Coordinating and expediting the planning and design of the project
  • Site acquisition and analysis
  • Arranging for municipal approvals
  • Obtaining  all necessary permits
  • Preparing rezoning applications
  • Obtaining financing – including negotiating terms of the loans
  • Preparation of all plans
  • Preparation of all legal documents relating to the sales agreement, disclosure documents and condo registration
  • Managing, supervising, and administering all contracts
  • Engaging and supervising all consultants to the project
  • Preparing applications for development approvals
  • Acting as a liaison to the community to address concerns and garner support
  • Preparing budgets, including proforma analysis
  • Establishing and implementing cost controls
  • Procuring and maintaining project insurance coverage

Managing requirements and fulfilling obligations regarding heritage buildings


At Medallion Capital, we know how to get a deal done.

Whether you’re looking to purchase, refinance, or secure a home equity loan, we will listen to what you need, help you understand what your options are and what you can afford, and then guide you through every step towards the finish line.

If you’re self-employed or have damaged credit, let us put our experience to work to help you succeed in spite of these obstacles.

Working with a Medallion Capital mortgage broker gives you access to our entire team. Need to spruce up your place ahead of an appraisal for a refinancing? We’ll send our maintenance team over. Wondering if you can afford to buy a house in that neighbourhood you’ve been dreaming about? Our in-house Real Estate Agent will check recent sales history.

Whatever you’re trying to accomplish, we will do everything we can to help.

Apply now